Solutions & Services |
|
Core Processing Conversion
|
DataMail Services understands the challenges you face when the decision is made to convert to a new core-processing system. Each and every decision becomes critical to your business, magnifying the need to partner with vendors who can partner with you to accomplish your goals. DataMail Services has been successfully assisting Credit Unions with core-processor conversions and many other challenges since 1992.
Let your DataMail Services sales professional show you how we can seamlessly make the transition for you and help you accomplish your goals in the process. Our experienced staff knows what it takes to put your mind at ease. For more information contact sales@datamailservices.com.
|
Statement Design
|
DataMail Services recognizes that today’s customer base is changing and that you need to change with it. We understand the need to improve communications and marketing efforts to your membership and customer contacts while minimizing costs and effort.
Our team of design professionals can provide complete “concept to creation” design services for your organization. Our marketing and sales professionals work closely with our programmers to incorporate elements into your statements that can help you achieve unprecedented results from your monthly statement mailings, whether printed and mailed or delivered electronically. Our state of the art software offers versatility that is seldom offered in the industry, resulting in the ability to target specific demographics either from your existing client base or prospects with selectable graphics, text messaging and effective use of “white space” for what we call “white space management”. These benefits are available to you in both the printed and electronic statement formats.
Whether you are starting from scratch or simply looking to enhance your current statement, the DataMail Services team of dedicated professionals have the experience and resources necessary to complete your projects. We offer the ability to selectively insert specific marketing messages as well as other communication elements each time your mailing is generated.
Back to Top
|
Statement Processing
Printed Statements
|
DataMail Services understands the importance of providing timely, accurate information to your members and customers in the form of their monthly statements. At DataMail Services, we have developed internal quality control processes that encompass all of these elements and culminate in a positive business relationship with our clients. Our business partners know that their monthly statements will be done accurately, timely and at the highest level of quality available in the industry, every time.
DataMail Services utilizes the most reliable, versatile equipment in the industry. From barcoding to OCR capability, our computer-controlled equipment works closely with our professional production staff to ensure accuracy. Each device used allows us to set controls designed to facilitate our quality control process. This ensures you that the proper data is mailed to the intended member or customer.
Our dedication to quality is unsurpassed in the industry. We take pride in every step of your statement process. From design to delivery, DataMail Services is focused on doing it right the first time, every time. Don’t take our word for it, check out a few of our customer testimonials.
|
Electronic Statements (E-Statements)
|
Today’s business climate demands the use of digital technology. For many business applications, delivering information electronically is yet another means of reducing costs and providing customer service. DataMail Services can manage the entire process for you. From receipt of the data to the delivered statement, DataMail Services has the experience and technological capabilities to get the job done.
Whether you are currently taking advantage of E-Statement savings or thinking about making the move, DataMail Services can help you take advantage of the benefits of electronic statement delivery. Some of these benefits are:
· Reduced Cost of Statement Delivery
· Immediate Access to Account Information
· Improved Perception of Customer Service
· Improved ROI for Targeted Marketing Initiatives
· Establish Customer Habits for Future Electronic Information Delivery
Back to Top
|
Daily Notices
|
Producing daily notices can be a time consuming and costly task for any organization. Often, you find yourself having one of your valuable employees spending valuable time dealing with this task. Let us show you how cost-effectively DataMail Services can provide you with the following services:
- NSF Notices
- Late Notices
- Certificate Confirmations
- Certificate Maturity Notices
- Other Notices
Whether printed and mailed or delivered electronically, DataMail Services can provide you a cost-effective method for dealing with single or multiple daily notice formats.
|
Tax Forms
|
When the calendar year ends, the work begins for many of us. DataMail Services understands the complexity and critical nature of delivering accurate and timely year-end tax and other time-sensitive documents. Let us work with you to develop a plan to manage your year-end needs. Examples of year-end tax document services provided by DataMail Services includes:
1099-INT
1099-M
1099-Q
1098
1099-R
1099-C
5498
5498-ESA
Back to Top
|
Mailing Services
|
DataMail Services uses high-speed, inline mail systems that are capable of producing millions of pieces of mail per day. Each of these systems has built-in intelligence that allows DataMail’s production professionals to customize mailings into one continuous process. Some of the key benefits available to DataMail Services’ customers are:
- Maximum Pre-sort Postage Discounts
- On-site Postal Verification
- Carrier Route Sorting
- ZIP+4 Sorting
- Address Standardization
- List Maintenance
- List Provider
- Personalized Letters
- Custom Inserting (Selective)
- High Speed Inkjet Addressing
- Warehousing and Distribution
- Standard and Custom Envelope Supplier
- Merge/Purge
- CASS and Delivery Point Bar Code Applications
All address files are verified against the USPS national database for corrective standardization. The Coding Accuracy Support System (CASS) improves the accuracy of carrier route, five-digit ZIP, ZIP+4, and delivery point codes that appear on mail pieces. Once this is complete, an 11-digit barcode is appended to the address block for maximum postal presort discounts allowing DataMail Services to provide cost-effective postage to our business partners.
|
Optical Character Recognition
|
For all first-class mail projects where information privacy is a primary concern, an optical character recognition (OCR) scan line is added to each page of a statement group. This binary count scheme allows for intelligent inserting of statements and selected marketing pieces, using the latest automated technology.
|
Intelligent Insert Operation and Automated Mailing Service
|
Each facility has state of the art Pitney Bowes intelligent inserting equipment, enabling accurate collating, folding, inserting, metering, and presorting for maximum postage discounts in one easy step. Each job demanding total piece accountability is inserted using 3 of 9 barcode technology. Smart pockets allow for selective inserting of marketing materials.
Back to Top
|
Laser and 4-Color Printing (Off-Set)
|
Laser Printing
|
DataMail Services employs the fastest and most reliable Xerox Printers available today. Whether you need a simplex, duplex or special MICR print job completed, DataMail Services can help you from creation to distribution and all points in between.
Our in-house laser printing capabilities allows DataMail Services to produce top quality stock for our customers while controlling costs at the same time. Multiple formats are supported including postcards, custom envelopes, custom letterhead, newsletters, colored-stock laser mailers and much more.
|
4-Color Printing (Off-Set)
|
Whether you need a 4-Color process piece or a spot-color piece printed, DataMail Services can provide you with the design and print service that you need to make your project a success. With our web press and sheet fed capabilities, we can provide you with a cost-effective, high-quality piece that will help you accomplish your goal at a fair price. If your project calls for an item to be bound, folded or glued, DataMail Services’ printing departments can handle that for you as well. Contact a DataMail Services Sales Professional to get specific pricing and details. (sales@datamailservices.com)
|
Direct Mail
|
The Internet has brought about many changes in the field of marketing today. Initially, the direct mail industry believed there would be a significant, negative impact on the need for direct mail. The flashing images on a screen, although inexpensive, cannot replace the proven power of delivering a high quality direct mail piece directly to the consumer. In fact, last year was the best year ever for direct mail, capping nearly a decade of growth.
Well-designed direct mail calls for a specific, easy to measure, response. That's why direct mail has been steadily increasing for years. Experienced mailers constantly use different lists, offers and designs to maximize the return on their investment, or ROI. Direct mail is just that... an investment in growing your business or organization.
Benefits of Direct Mail from DataMail Services
Generate Leads-Utilizing specific demographics; you can target your desired audience.
Promote Special Offers-DataMail Services’ team of marketing & design professionals can help you develop personalized, “call to action” mail pieces that deliver.
Follow Up with New Customers–A useful tool that DataMail Services can help you design.
Announce Sales or Events–Useful in any business and can easily be changed as necessary.
Increase Name or Brand Recognition–With competition as fierce as it is in today’s business climate, keeping your company’s name in-hand is essential. Direct-mail will provide you the tool to get this accomplished at a reasonable price.
Back to Top
|
Mid-Month Statement Discounts
|
Consider the cost-savings we can offer you by moving your statement processing to a different time during the month. DataMail Services provides significant discounts for statement processing that occurs in off-peak periods.
DataMail Services has assisted other credit unions by printing and inserting a detailed document that explains the statement date change for your members. Be sure to contact one of our sales professionals and learn more.(sales@datamailservices.com)
|